2. LEASE OF PROPERTY

2.1 DOMESTIC PROPERTY

(i)  Submit Form CR109 (Notice of New Letting or Renewal Agreement)
 

The landlord/principal tenant or its representative/agent, including the estate agent so authorized, soon after entering into a new tenancy/sub-tenancy (including both fresh letting and renewal), is advised to submit Form CR109 (Notice of New Letting or Renewal Agreement) to RVD within 1 month from the date on which the parties entered into a new tenancy/sub-tenancy or renewed a tenancy/sub-tenancy.

Mode of Serving Notice:

a. Online Submission of Form CR109

b. Personal Service or by post to RVD
(Service by fax or e-mail will not be accepted.)

Form CR109 can be obtained from
*  RVD's homepage; or
*  24-hour Hotline 2152 2152; or
*  RVD office; or
*  IRD's Stamp Office; or
*  District Offices
 

(ii)  Change in Payer's Particulars (Name and/or Correspondence Address)
 

The landlord/principal tenant or tenant is advised to notify RVD if there is any change in payer's particulars (name and/or correspondence address) by the following means:

a.  Form or Slip Submission
 

Please complete and return one of the following form/slip to RVD by post, fax, email or in person:

*  Form RVD1006 (Notification of Change in Payer's Particulars), which can be obtained from:
  *  RVD's homepage; or
  *  24-hour Hotline 2152 2152; or
  *  RVD office; or
  *  District Offices

OR

*  Slip for Change of Payer's Particulars (at the back page of the Demand for rates and/or Government rent).
 
b.  Letter or Email
  To notify RVD by letter or email of the new payer's name, correspondence address and contact phone number. The property address and Account Number of the property should be quoted.
 
c.  Online Change of Payer's Particulars
 
Note:  To change payer's particulars online, you need to have the 15-digit Account Number of the property which is printed on the left-hand corner of the Demand for Rates and/or Government Rent.

Points to Note

*  Free of Charge
  Form CR109 lodged with the Commissioner of Rating and Valuation for endorsement within 1 month from the date on which the parties entered into a new tenancy/sub-tenancy or renewed a tenancy/sub-tenancy will be endorsed free of charge.
 
*  Charge for Late Submission
  If the Form CR109 is lodged with the Commissioner for endorsement after the said one month period, a fee of $310 is required to be paid for the endorsement.
 
*  Implication of Non-submission of Form CR109
  Under the Landlord and Tenant (Consolidation) Ordinance (Cap.7), a landlord or principal tenant shall not be entitled to maintain an action to recover the rent under the tenancy agreement unless the Commissioner has endorsed a Form CR109 for the agreement.
 
*  For Estate Agents
  If you are the estate agent and so authorised, please submit the Form CR 109 on behalf of the landlord soon after the signing of the agreement for a new tenancy or a renewal of tenancy in order to avoid the payment of the fee for late submission. Alternatively, if you are not so authorised, please prepare the Form CR 109 for the landlord's signature at time of signing the agreement and advise him to submit the form immediately. It should also be noted that the stamping of a tenancy agreement and the submission of a Form CR109 can be processed in parallel rather than one after the other. If you choose to process the stamping of the tenancy agreement first, please ensure timely submission of the Form CR 109 to avoid the late submission charge.
 

2.2 NON-DOMESTIC PROPERTY

The landlord or tenant or its representative/agent, including the estate agent so authorized, soon after entering into a new tenancy (including both fresh letting and renewal), is advised to take the following actions:

(i)  Provide Rental Information to RVD
 

The landlord or tenant is advised to notify RVD of the rental particulars by one of the following means:

a. Sending a copy of the tenancy agreement to RVD

You may send a copy of the tenancy agreement to RVD by post, in person or by fax. Please provide (i) the assessment number of the property, (ii) the contact person and (iii) contact number when sending the tenancy agreement to RVD.

b. Online Submission of Form R1A
(Requisition for Particulars of Tenements)

Note:  To submit an electronic Form R1A, you need to have the 15-digit Account Number, which is printed on the top left-hand corner of the Demand for Rates and/or Government Rent.

c. Alternatively, if you have received a hard copy of Form R(1A) from RVD, you may either complete and return it to RVD by post or in person, or submit the rental particulars online as mentioned in paragraph 2.2 (i)(b).
 
(ii)  Change in Payer's Name and/or Correspondence Address
 

The landlord or tenant is advised to notify RVD if there is any change in payer's name and/or correspondence address.

a.  Form or Slip Submission
 

Please complete and return one of the following form/slip to RVD by post, fax, email or in person:

*  Form RVD1006 (Notification of Change in Payer's Particulars), which can be obtained from:
  *  RVD's homepage; or
  *  24-hour Hotline 2152 2152; or
  *  RVD office; or
  *  District Offices

OR

*  Slip for Change of Payer's Particulars (at the back page of the Demand for rates and/or Government rent).
 
b.  Letter or Email
  To notify RVD by letter or email of the new payer's name, correspondence address and contact phone number. The property address and Account Number of the property should be quoted.
 
c.  Online Change of Payer's Particulars
 
Note:  To change payer's particulars online, you need to have the 15-digit Account Number of the property which is printed on the left-hand corner of the Demand for Rates and/or Government Rent.

Point to Note

If you are the agent/representative acting on behalf of the landlord or tenant, you must have been authorised for so doing.